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Office Design and Refurbishment

Client: Ari Fleet
Value: £92k

An Office Design and Refurbishment Project for Ari Fleet in Chippenham was not initially considered when we visited to discuss some sound problems in their offices. Their concern was that they knew something had to be done, and had prices for furniture and had an idea on what  they liked for carpets, but were not sure how the project could be all tied together, with a total budget, with a list of things that they wanted doing.

The other major problem was that the office space was occupied, so the ground floor area would need to have many people moved around in various phases. So Cre8tive were tasked to pull the whole project together.

The majority of the ground floor space consisted of around 100+ desks. We also had to assess what future capacity we could accommodate due to the future growth plans of the business. The desk layout was important to show this, so we carried some designs and plans.

We felt that an area was needed to encourage staff to meet outside the tea room in a less formal environment and so we allocated some space for this. Our original idea was to have a curved breakfast bar in the bottom corner of the building, joining the two sections of office space together. At this stage the customer thought this a bit too adventurous and they wanted to keep their meeting rooms.

Design and Planning work

Always the first task in a Design and Refurbishment project is to get the space working correctly without focusing at an early point on the product. Once the basic desk plans were agreed we then looked to examine different suppliers, and we selected a couple from Frem and another supplier. We then set up both types of desks from different suppliers in an office for the staff to try out. The staff actually selected the cheaper version which was a surprise. However the staff voted on the selection and Ari Fleet management went with their selection.

We then asked for the corporate colours, we also provided some colour options and carpet choices to show how all of the colours could go together. We were then able to provide budget costs for all of the options. The overall costs including decoration, and the choice of the cheaper furniture met their budget.

We then decided to split the work into three phases so the staff could be moved around the other office space available upstairs, giving time for Ari Fleets’ IT people to disconnect and reconnect desks in between the phases.

Initial Photographs

As you can see from the photographs below the existing screens were red, and the desks were 120 degree. Many years ago this design was quite innovative, but time moves on, particularly there is not the requirement for desk space now with flat screen technology. There is also much less paperwork on desks now, with everything being more electronic.

The carpet was also quite worn in places, although a decent quality when fitted the design is no longer made, so hard to patch and make good, so needed to be replaced. Naturally the carpet wears under desk positions with peoples feet and corridor routes, not much can be done about this.

Phase one side of the building

Quite a bit of work was required to prepare the area as you can see from the photographs. A large gang of furniture fitters was required to install of the furniture in a day allowing the customer time to carry out the wiring and gradually move people over from the other areas. Once we finished our work, we planned in 2 weeks to give the customer time to organise staff before we tackled the next phase. In fact the following area ended up almost running on directly from the previous phase, so much quicker than we thought.

Phase two side of the building

Phase three Breakout area

Completed photographs

Office Design and Refurbishment Projects

We really enjoyed this project. The o-operation that Ari management got from the staff was brilliant as they involved the staff in the process all along. This is always important on larger projects where you are affecting the way people work, if you can involve the staff then managing any change is much easier.

What was really rewarding is the comments from the customer at the end of the video clip. The refurbishment has changed the way the staff work for the better, there is more involvement and closer team working by using the new break out area.

If you would like any help on any project like this please give us a call on 01380 73 88 44 or email us at [email protected]

office design and refurbishment


office design and refurbishment

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Office Design and Fit Out in Swindon

Client: One Technologies
Value: £260k

We carried out an Office design and fit out fit out project for One Technologies Ltd in Swindon,Wiltshire. The project included creating ideas for the design, detail specification and documents, planning and then organising the work which was completed on time within budget.

The customer is an American company that wanted to set up and office in the UK. They had a breakfast bar in their office in Dallas, we tried to replicate the way they work in the US so part of their culture of how they work comes across into the UK. The customer is a web based company and the new office will be receiving inbound calls so is basically a call center. The image of a phone box in the reception is intended to reflect this and is one reason why there is a  concentration of desks in space. The digital image that is printed on heavy textured wall covering. Desk footprint was important in getting the right numbers in, and we have designed this so they can increase the numbers easily, all of the future space planning has been done. You will see the grey wallpaper in the office is very textured to give some personality to the paper and help with sound performance.

The activities included Office Design, Project Management, CDM regulations, Building Regulations, contracts, stripping out work, demountable glass partitioning, decorations, design of a breakfast bar, supply and fit of all office furniture, air conditioning new and changes to existing, ventilation changes, lighting, electrical work, data cabling, supply and fitting of the communications cabinet, cctv, access control, audio visual equipment and connection, storage wall and flooring changes. We also supplied all of the office furniture, screens, cupboards, plants, graphics, chairs and monitor arms.

Preparation work.

Much of the initial time on the project was spent exploring different layouts and seeing how the space could work. Care was taken in seeing how the customer wanted to use the space to have an area where people could relax and have teas and coffees.

Design Visuals.

We have covered elsewhere in this website our view on visuals. Please click this link for more explanation as to the difference between drawing work, space planning and 3d visuals. As a large proportion of the cost of the project focused around the breakfast bar we felt creating visuals was really important. The breakfast bar being an essential part of the office design. The film taken of this project reinforces how much the finished build reflects the initial visuals we produced for the project. Although they are in the film clip, they can be seen below:

Specifications, contract and planning.

The next step was to provide much more detail in the the specifications in the form of written documents. We had a commercial contract drawn up, as well as produced a full build specification document detailing every aspect of the build. Due to the amounts of money involved £250k +, we produced a project plan which showed the phases of when payments were due to be made depending on when various parts of the project were delivered. The final document was a detailed Gantt chart showing project timelines, dates, slack periods, completion dates and contingencies. Also built in were times required for the American IT team to visit and have all of the computer equipment installed and configured.

Build Photographs.

As you can see from the photographs there was quite a bit to organise, in particular we had to follow the progress to a programme, as well as maintaining dates that had to fit in with the American IT team visiting the UK to install the server the programme had to be met for the financial reasons in order to maintain a steady flow of payments coming to us from the USA. The main office design and fit out project for us was only one small part in order to get the office up and working. The customers IT people only had 3 days to install all of the equipment, so all of the infrastructure cabling, power, air conditioning, cabinets and of course all of the security access controls and cameras had to be fully working before they came over to visit. They were bringing with them a special server built by Dell to handle the call volumes anticipated in the office and the server itself cost 7 figures.

Final photographs finished office.

We are very please with the final office design and fit out. If you have not seen the video in the first part of this page then you can also see it here by here by clicking this text..

Moving / expanding or have problems with your existing office space?

Many offices have problems with sound, problems with fitting enough people in, and may look dated and need reworking which is where we can help. From an initial brief as to what the problems are to the final completed office we can carry out everything that you need inside an office. In the project above we used demountable partitioning but using a special type of glass to enhance sound performance. The system was also a propriety demountable partition system called Komfort Polar. The glass wall was double glazed, with seamless glass joints for a smooth simple look.

Why Demountable Partitions in Office Refurbishments?

  1. Demountable partitions are tax efficient in that they are seen as movable items and so can be treated differently in writing down allowances in the accounts, we can also lease elements of office refurbishments. Anything that can be moved.
  2. We mainly lease Demountable Partitions as they are movable, this spreads the costs of having the work done as Demountable Partitions always cost more than customers think.
  3. Leasing of movable items is very tax efficient and Cre8tive can provide illustrations, please contact us for further information.
  4. Most landlords insist on demountable partitions in an office as it is much easier to take them out should the tenant renting the space leave for any reason. The benefit is that is saves making a huge amount of mess and destruction that would be need with a conventional stud and plasterboard constructed wall.

Not sure what to do?

Please give us a call and we can help with any aspect of interior office fit out, along with space planning and design work.

01380 73 88 44